Sales Assistant (Remote – Onshore or Offshore)

About the Role

Support the Sales Rep or Business Developer in winning and closing work by handling administrative, follow-up, and proposal tasks with speed, accuracy, and professionalism— freeing the rep to focus on selling and relationship-building.

Key Responsibilities

Proposal & Communication Support
• Draft and send proposals using our AI-assisted templates and company software
• Write and send follow-up emails for smaller or standardized jobs
• Edit and attach video walkthroughs and relevant photos to proposals
• Use AI tools to map properties and pre-build proposal frameworks for rep review

Scheduling & Client Interaction
• Book and confirm sales appointments, including lunch meetings and site walks
• Coordinate and manage the rep’s calendar to avoid conflicts and prioritize key client needs
• Send reminders and confirmations for all appointments and calls
• Make occasional outbound calls for scheduling, permit follow-up, or client coordination

Sales & Reporting Tasks
• Prepare weekly and monthly sales reports using data from our CRM and estimating software
• Create sales presentations or client decks based on rep’s direction
• Track proposal acceptances and pipeline progress across stages
• Maintain a digital dashboard or status board for sales performance

Pre-Construction Support
• Call municipalities or clients to obtain permits or required documentation
• Gather all required info and documents to ensure a smooth pre-construction handoff
• Work with internal ops/admin teams to close the loop once a job is sold

Technology & File Management
• Use company software and cloud tools to track and organize proposals and job files
• Maintain clear digital folders for each client/job with proposals, photos, and communication logs
• Regularly update Monday.com, LMN, and other platforms with notes, status, and follow-ups

Required Skills & Experience
• Strong computer and organizational skills
• Confident using AI tools (property mapping, email writing, proposal generation)
• Clear written and verbal communication in English
• Reliable, fast-paced, and self-directed with remote work
• Comfortable making outbound calls and talking with clients or agencies

Preferred Experience
• Familiarity with construction, landscaping, or service-based businesses
• Previous experience supporting a Sales Rep, Business Developer, or Account Manager
• Experience with LMN, Monday.com, QuickBooks Online, or similar platforms

Success in This Role Looks Like:
• Proposals turned around in under 24 hours
• Sales calendars run smoothly and efficiently (no double-bookings)
• Reps spend most of their time selling and building client relationships—not doing admin
• Clear and timely reports keep the sales team focused and informed
• Pre-construction handoffs happen with no surprises

Job Type: Full-time

Benefits:
• Health insurance
• Life insurance

Application Question(s):
• Are you fluent in written and spoken English?
• How comfortable are you using AI tools for writing emails, generating proposals, or mapping properties? (Scale: Not comfortable – Very comfortable)
• Have you previously supported a Sales Representative, Business Developer, or Account Manager? (Yes/No)
• Do you have experience in construction, landscaping, or another service-based business?
• Are you available to work full-time and coordinate across multiple time zones if needed?
• What is your current timezone?

Work Location: Remote

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