Assistant to the Finance Director - PART TIME
Job Title: Assistant to the Finance Director
Location: Hybrid (On-site training required; hybrid work available afterward)
Job Type: Part-time (20 hours/week)
Salary: $32,000 - $40,000 annually depending upon experience (for 20 hours/week)
Department: Finance
Summary:
We are seeking a tech-savvy and detail-oriented Assistant to the Finance Director to support daily finance-related tasks and administrative responsibilities. This part-time role is ideal for someone familiar with basic accounting principles and comfortable using software and spreadsheets. After initial training, a flexible hybrid schedule is available. Join a mission-driven, collaborative nonprofit organization where your contributions support meaningful community impact. We offer a welcoming and supportive team environment, beautiful office space, and a healthy work-life balance.
- Responsibilities
- Organize and maintain financial files and documentation
- Prepare and edit grant and donation acknowledgment letters using Microsoft Word
- Match grant checks to appropriate letters; prepare for mailing (stuffing, labeling, postage)
- Assist in updating Excel spreadsheets (basic skills: copy/paste, sorting, tab management)
- Prepare and send quarterly fund statements to donors (print, stuff, mail)
- Enter data into Community Suites software (A/P vouchers, donation entries – training provided)
- Serve as a backup to the Finance Director as needed
- Skills and Qualifications
- Comfortable with accounting terminology and principles
- Strong attention to detail and organizational skills
- Proficient in Microsoft Word and Excel (basic/intermediate level)
- Tech-savvy and comfortable learning new software (training provided for Community Suites)
- Ability to manage multiple tasks with accuracy and efficiency
- Professional communication and collaboration skills
- Preferred Experience
- Prior experience in nonprofit, finance, or administrative support roles is a plus
- Familiarity with donation and grant tracking is helpful but not required
- Benefits:
- Generous PTO
- Paid Holidays
- Friendly, supportive, team-oriented culture
- Training and mentorship provided
- Hybrid work model after successful completion of onboarding and training
Company DescriptionA trusted family-owned company since 1969, we are one of Central Pennsylvania's oldest and most respected recruitment firms. Based in Harrisburg, we offer flexible staffing, placement, and recruitment services across diverse industries. Our personalized approach ensures the best match for both clients and candidates.
Working with our staffing firm means you’ll enjoy several benefits: our services are completely free for candidates, and you gain access to exclusive opportunities that may not be publicly advertised. Our experienced recruiters work directly with hiring managers, ensuring your qualifications are seen by decision-makers. We also provide personalized resume recommendations, helping you stand out and showcase your skills effectively. From interview preparation to offer negotiations, we guide you through every step of the hiring process, saving you time and effort.
We are proud to be an equal opportunity employer, committed to providing fair and inclusive employment opportunities for all. This policy covers every aspect of employment, from recruitment and hiring to training and advancement, ensuring a workplace that values diversity and equity. Let us help you find your next great opportunity—start your journey with us today!
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