Specialist, Payroll & Benefits

The Payroll and Benefits Specialist is a key member of the People & Culture team. This role is responsible for managing payroll processing, administering employee benefits, and overseeing leave programs for a growing, fully remote, multi-state U.S. workforce...

Primary Duties and Responsibilities

Payroll Administration:
• Process semi-monthly payroll for approximately 55 US-based employees across multiple states, ensuring accurate and timely submission.
• Maintain payroll records and ensure compliance with federal, state, and local laws.
• Manage the process with support from Finance and Legal to add new states and locales to our payroll system.
• Address and resolve payroll-related inquiries and discrepancies.

Benefits and Leave Administration:
• Administer US employee benefits suite of programs including health, dental, vision, FSA, retirement plans, and ancillary programs.
• Lead the annual open enrollment process and qualifying life event changes.
• Coordinate with third-party administrators to process enrollments, terminations, and benefit changes in a timely manner.
• Research, evaluate, and recommend to People & Culture leadership new or enhanced benefit offerings to support the evolving needs and well-being of our workforce.
• Maintain and distribute the annual Employee Benefits Summary booklet.
• Create and distribute annual Total Compensation Statements.
• Oversee and administer leave requests, including family and medical leave, sabbaticals, bereavement, disability and accommodations.
• Create and maintain a tracking system for global leaves.

Compliance and Reporting:
• Ensure compliance with applicable federal and state payroll, benefits, and leave regulations.
• Prepare and submit required reports to government agencies.
• Stay up to date with changes in tax laws and regulations affecting payroll and benefits.
• Lead the annual workers compensation audit.

Employee Experience and Support:
• Serve as a primary point of contact for employee payroll, benefits, and leave-related questions.
• Participate in all new hire onboardings to provide education on payroll and benefits.

Secondary Responsibilities

EOR Administrative Support:
• Provide administrative support to the People & Culture Lead for international HR management through our Employer-of-Record (Remote) platform.

Minimum Qualifications (education, experience, skills)
• Minimum of 3-5 years of experience with U.S. payroll administration.
• Minimum of 3-5 years of experience with benefits and/or total rewards administration.
• Strong knowledge of multi-state payroll, benefits, and leave laws and best practices.
• Experience partnering with brokers, TPAs, and insurance carriers.
• Strong proficiency with payroll software.
• Strong proficiency in Microsoft Office Suite, particularly Excel.
• Proven ability to maintain the highest standards of confidentiality, discretion, and professionalism in all aspects of the work.
• Exceptional attention to detail and accuracy
• Strong organizational and time management skills.
• Self-motivated, proactive, and able to work autonomously with minimal supervision.
• Demonstrated ability to thrive in a fast-paced, deadline-driven, fully remote environment.
• Excellent written and verbal communication skills.

Preferred Qualifications
• Experience with BambooHR and/or ADP.
• Experience with SharePoint.
• Experience working within a global, distributed team environment.
• Experience working remotely.

The job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee. They may change, or new ones may be assigned at any time with or without notice.

Employment Package
• Full Time Position, 40 Hours a Week
• Location: Virtual/Remote
• Annual Salary Range: $65,000 - $80,000
• Required Travel: Less than 5%
• To be filled as soon as possible (start date to be agreed between both parties).
• Our offers for salary and benefits are dependent on the region of the final candidate. We post most positions based on a US-based Team member, but final offers are made in alignment with the final candidate's permanent residence and in line with Textile Exchange's regional employment package.
• To see if we hire in your country and for more information, please visit: https://remote.com/country-explorer

How to Apply

Please submit here:
• Resume
• Cover Letter
• Salary expectations

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