Procurement And Contract Specialist (Procurement and Contract Specialist 1)

Initial Posting Date: 07/21/2025 Application Deadline: 07/28/2025 Agency: Oregon Business Development Department Salary Range: $4,407 - $6,732 Position Type: Employee Position Title: Procurement And Contract Specialist (Procurement and Contract Specialist 1) Job Description: Business Oregon, the state’s economic development agency, is currently hiring a Procurement & Contract Specialist (Procurement & Contract Specialist 1). Do you have experience with purchasing or contract writing? Do you have experience determining applicable procurement and contracting requirements? If so, we encourage you to apply for this position, where you will work collaboratively with other state agencies, local governments, and private sector businesses to ensure that contracts and procurement actions comply with law, policies, and procedures, and best practices in state government. Note: We are committed to fostering a supportive work environment that promotes work-life balance and flexibility. This is a hybrid position that may have the ability to work from home, with the expectation of twice monthly in-office days and occasional in-office presence as needed to support business operations. What you will do: Review purchase and contract requests and work with Agency staff to clarify contract requirements for grants, loans, and goods or services. Process small procurements, small contracts, and amendments using established guidelines and templates. Identify state price agreements that fit program needs and process purchase orders. Interpret procurement and contracting rules and Business Oregon policies and advise agency staff on correct procurement methods and processes. Maintain contract records and required documentation of contracts and procurement transactions. Update and monitor databases that track contracts and agreements. Monitor group email inbox. Respond to questions and enter contract requests into Business Oregon’s contract status system. Maintain filing and tracking systems to ensure procurement and contract files are complete and accurate. Run and create reports on Business Oregon procurement and contracts as requested. Enter procurement information into Business Oregon’s contract status system database and into Oregon’s statewide e-Procurement & Contracts system database (OregonBuys). The ideal candidate will possess a combination of some or all the following skills: Experience managing and prioritizing one’s time efficiently, with the ability to shift seamlessly between a variety of tasks throughout the workday. Excellent communication skills, both verbal and written with the ability to effectively communicate rules and information to a variety of audiences. Experience with Oregon’s statewide e-procurement & contracts system database (OregonBuys). Experience with and knowledge of public procurement code. Experience working with purchasing, contracts, agreements, grants, or loans. Strong computer skills including Word processing, Excel, contract databases, and reporting software. Please note: if you are interested in applying for this position, you must attach your current cover letter and resume to your application. Failure to submit the required resume and cover letter will remove your application from consideration. What you need to qualify: Three years’ paraprofessional or technical-level experience in a related field such as general business, accounting, contracts, purchasing, or project administration support. OR A bachelor’s degree will substitute for the experience. A one-year certificate in supply chain, logistics management, procurement, or a related field will substitute for one year of experience. Business Oregon strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity. Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you don't meet every one of our qualifications listed. If you are unsure whether you meet the qualifications of this position, feel free to contact us to discuss your application. What Business Oregon does: Business Oregon is the economic development agency for the state of Oregon. We have about 200 people on our team, and we work with communities and businesses. We use our programs and expertise to help businesses grow, so they can in turn add jobs, diversify the economy, and increase Oregon prosperity. We work with communities to enhance and expand infrastructure and community safety with projects such as water/wastewater systems, seismic rehabilitation for schools, or rural broadband development. This also sets the stage for future business development. Our mission is to invest in Oregon’s businesses, communities, and people to promote a globally competitive, diverse, and inclusive economy, all carried out with an agency strategic plan. The mission of the Oregon Business Development Department, dba Business Oregon, is to invest in Oregon businesses, communities, and people to promote a globally competitive, diverse, and inclusive economy. The Operations Division serves every part of the department and includes all central administrative services; The Operations sections include Employee Services, Fiscal and Budget Services, Information Technology, Policy, Rules, & Contracts, and Facilities. The Policy, Rules, and Contracts (PRAC) team is responsible for developing requests for proposals, intergovernmental agreements, grants, loans, leases, purchasing, goods and services contracts for all parts of the department. The unit negotiates contract terms with businesses, municipalities, arts organizations, and other entities to ensure that OBDD complies with all state and federal laws and requirements. How to Apply Please Note: Applications must be submitted no later than 11:59 PM PDT/PST on July 28, 2025 If you are a current State of Oregon employee, you must apply through your employee Workday account through Jobs Hub. Click the “Apply” button above to complete your online application. Attach your current cover letter and resume. Failure to submit the required resume and cover letter may remove your application from consideration. Clearly demonstrate in your cover letter how you meet all the minimum qualifications and requested skills listed above. Your resume and cover letter can be attached at the start of the Workday application process or at the conclusion. Complete the questionnaire. Warning – Workday will timeout due to inactivity and will not save your application progress unless you use the “save for later” function. If you need to take a break, please be sure to click the save for later button to save your progress. Be sure to check Workday and your email for additional tasks and updates. After submitting, there may be additional required tasks for you to complete prior to the announcement closing. The candidates whose work experience most closely matches the qualifications and skills of this position will be invited to an interview. What’s in it for you: Family Friendly Work Life Balance: Paid time off, 11 holidays, 3 personal days & optional short- and long-term disability benefits. Take Care of Yourself and Your Family: Comprehensive employee benefits, choice of medical plans, vision plan, life insurance, employee assistance program. Invest in Your Future: Pension plan, deferred comp, short- and long-term disability plan, flexible spending accounts for healthcare and dependent care. Be Appreciated: Employee recognition events, agency unique employee recognition program allowing for additional leave options such as vacation buy-out and sick leave roll-over, dynamic employees doing impactful work. Inclusion: At Business Oregon, we value community and foster a sense of belonging for our employees. Additional Information: Per the Pay Equity Law passed in 2017, a pay equity analysis will be conducted to determine what pay step the successful candidate will be offered. The analysis will be based on the relevant experience, education, training, and certifications documented in the application materials. It is our policy to provide reasonable accommodation for all applicants who may need them. Should you need assistance, or an accommodation please contact Lies Wattimena at [email protected] to discuss how we can best meet your needs. Veterans’ Preference - Eligible veterans who meet the qualifications will be given veterans' preference. If you checked that you are a veteran, we will ask you for your documents later in the process. Click on the Veterans’ Preference link for additional information. Criminal Records Check - Hiring of the successful candidate will be contingent upon the results of a Criminal Background Check. Adverse background data may be grounds for immediate disqualification. Work Authorization - Business Oregon does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States. This recruitment will be used to establish a list of qualified candidates to fill the current position and may be used to fill future vacancies as they occur. This position is a classified, full-time position, non-exempt and is not represented by a union. PERS – This is a PERS qualifying position. After a six-month waiting period, eligible Management Service, Executive Service, and Unrepresented employees will have their base pay increased by 6.95% and the 6% PERS contribution deducted from their base pay rather than a direct 6% contribution by the State of Oregon to the employees PERS account. This will mirror the bargained SEIU and AFSCME PERS process. Are you looking to live in and experience Oregon? Learn more about life in Pendleton, Salem, and Portland. Need help? We invite you to contact the recruiter for application questions or job-specific questions. The recruiter for this position is Sue Hyer, Human Resource Analyst. If you contact the recruiter, please include the job requisition (REQ) number that can be found at the top of this job post. Email: [email protected] Phone (call or text): 971-345-1239 Applicant FAQ Business Oregon Career Opportunities Business Oregon is an Equal Opportunity, Affirmative Action Employer. Oregon state government is a large organization by nearly any standard. With over 40,000 employees working all over the state, in small communities and large, we are proving that government can be innovative. We work as a team, challenging ourselves to be better, faster and more efficient with taxpayer dollars. After all, when every day we are responsible for caring for the needs of a diverse population and thriving business community, we simply must have the best and brightest workforce. If you take responsibility for your actions, are passionate about helping others succeed, and have a reputation for excellence and honesty, why not make Oregon state government your next career move? Joining our team means you open the door to many possibilities. From entry level to executive, outdoor work to policy setting, we have a role for nearly every calling, expertise and background. If you’re looking at us from across the country (or beyond!), know that Oregon is one of the most beautiful places on earth. Made up of seven diverse regions, Oregon has the ocean, mountains, valleys, high desert, cities, small towns, and almost everything in between. Oregon “flies with her own wings.”

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