Finance, Accounting & Operations Manager (Part-time, 100% Remote)

Wilcox Foods is a WBENC-certified, woman-owned foodservice distributor based in San Francisco, serving restaurants, foodservice providers, and more across the Bay Area. We're growing and modernizing, and we need a sharp, systems-minded finance and operations professional to keep us running smoothly behind the scenes.

Wilcox Foods is seeking an experienced independent contractor to serve as our Part-Time Finance, Accounting & Operations Manager. In this role, you will collaborate directly with ownership to lead high-level financial and operational activities, ensuring accuracy, compliance, and consistency across our back-office systems.

This is a remote, contract-based role with an expected workload of 20–25 hours per week, ideally filled by a professional with other clients or projects. You will retain control over your own schedule and tools while delivering agreed-upon services and results. You’ll work closely with our internal team and oversee delegated execution handled by our AR/AP specialists and support staff.

We’re looking for someone who is sharp, systems-minded, and confident owning these functions independently — someone comfortable operating in a lean, fast-paced environment with minimal direction.

Scope of Services (Estimated 20–25 hrs/week)

Finance & Accounting
• Manage monthly close procedures, journal entries, and reconciliations (bank, credit card, brokerage)
• Review and coordinate AP bill approvals and exceptions
• Prepare and submit ACH batches and check runs (as needed)
• Maintain oversight of GL coding, 1099 tracking, CRV/rebates, and landed cost entries
• Monitor and report cash flow; advise on brokerage funding/timing
• Prepare and file quarterly sales tax reports and manage annual 1099/business license filings

Payroll & HR Ops Support
• Review timecard reports and advise on payroll processing (via ADP)
• Track and reconcile PTO, union compliance, and benefit contributions
• Ensure accurate setup of new employees in payroll, benefits, and compliance systems

Accounts Receivable Oversight
• Review weekly AR aging reports and recommend account hold actions
• Manage customer credit evaluations (terms, references, onboarding packages)
• Resolve escalated payment or invoicing discrepancies

Operational Collaboration
• Participate in weekly finance check-ins with ownership
• Partner with AP/AR specialists to ensure process continuity and integrity
• Maintain and improve documentation of internal financial controls and procedures
• Address escalated issues from vendors or internal team members related to payments or records

Qualifications
• 5+ years of experience in accounting, finance, or business operations
• Deep understanding of GAAP, AR/AP practices, and payroll compliance
• Proficiency with Excel, ERP/accounting systems (Acumatica preferred but easily trainable if you've used NetSuite or Sage), ADP, and Google Workspace
• Ability to manage and improve systems in a lean team structure
• Excellent communicator, highly organized, and results-driven
• Prior experience working with small businesses, foodservice, or distribution companies is a strong plus
• Must operate as an independent business entity with the ability to contract and invoice for services

Job Type: Contract

Pay: From $40.00 per hour

Expected hours: 20 – 25 per week

Schedule:
• Choose your own hours

Application Question(s):
• Are you currently set up to work as an independent contractor (1099 or LLC)?
• How many years of experience do you have managing accounting and finance operations for a small business? Please describe.
• Which accounting or ERP systems have you used extensively?
• Do you have experience managing or supervising remote AP/AR staff?
• Are you comfortable handling monthly close, reconciliations, and preparing cash flow reports independently?
• Have you worked in a role where you were the go-to person for all back-office finance and operations functions? What did you like or dislike about it?
• What other clients or projects do you currently support, and how would you structure your availability for 20–25 hrs/week?

Work Location: Remote

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