Back to Jobs

Accounting Associate - Payroll Experience

Remote, USA Full-time Posted 2025-07-27
    Description:
  • Manage the automatic or manual syncing of transactional data into Quickbooks Online.
  • Verify that all transactions downloaded into Quickbooks Online are accurately coded to the proper GL account, vendor, customer and class and/or matched to the proper QBO record.
  • Prepare bank and credit card reconciliations on a monthly basis.
  • Ensure all Accounts Payable are accurately coded in the AP software and syncing to Quickbooks Online.
  • Manage AP processing, ensuring bills are approved and paid in a timely manner.
  • Collect W9s and prepare annual 1099 filings at the end of the year.
  • Monitor cash position to ensure enough funds are available to process AP.
  • Assist in preparation of customer invoices.
  • Sync invoice information to QBO, if using a third-party billing system.
  • Monitor invoicing schedules and rates based on customer contracts.
  • Keep track of open receivables, monitor due dates, and follow up on outstanding items.
  • Match payments to the proper customers and invoices.
  • Assist with the monthly, quarterly, and annual close process.
  • Prepare balance sheet reconciliations, manage adjusting journal entries, and maintain supporting workpapers.
  • Review for errors and misstatements.
  • Accurately code inventory purchases to the proper item in the financial system.
  • Manage creating and receiving inventory against purchase orders.
  • Reconcile and balance physical inventory counts to the financial system.
  • Process timely and accurate payroll using third-party payroll software.
  • Process payroll tax reporting and submissions, if not managed by the payroll software.
  • Maintain payroll schedules that accurately reflect employee wage rates, deductions, deferrals, and garnishments.
  • Maintain bonus and other supplemental payroll schedules.
  • Oversee onboarding and termination of employees in the payroll system.
  • Timely management of employment account registrations by state.
  • Enroll new states and manage TPA assignments in the payroll system, as necessary.
  • Monitor quarterly and annual tax filings prepared by the payroll provider to ensure compliance.
  • Process new state sales tax registrations.
  • Manage the reporting and submission of monthly, quarterly and annual sales tax filings.
  • Identify & implement opportunities to maximize workflow efficiency.
  • Possess awareness and curiosity of technology tools an integrations.
  • Other special projects as needed.
    Requirements:
  • 5 Years experience doing bookkeeping/accounting for an entrepreneurial organization.
  • Mastery of Quickbooks desktop, Quickbooks Online, and Xero.
  • Experience working with technology solutions such as Shopify, Quickbooks Online, Bill.com, Melio, Abacus, Expensify, Fathom, Syft, LivePlan, Gusto, Rippling, Avalara and others.
  • Experience working directly with business owners, principals, and executive staff.
  • Proactive Communicator – when you identify a problem, you bring it to the table. You look ahead to anticipate and solve problems in advance.
  • Operates with a sense of urgency. You have a passion for your work and are an advocate for your clients.
  • Excellent analytical and problem-solving skills, enjoys technology challenges and troubleshooting.
  • Ability/desire to work with multiple clients in multiple industries and ability to handle shifting priorities.

Benefits:

Apply Job!

Apply to this Job

Similar Jobs