[Hiring] Accounting Clerk @The University of Texas at Austin

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Role Description

To perform accounting clerical assistance for the performance of varied accounting office tasks requiring limited independent judgement.
• Responsible for performing simple accounting clerical tasks and for pre-auditing accounting documents which require debit and credit postings to be made to individual account records.
• Audits a variety of accounting documents including vouchers and deposits.
• Check for correctness and completeness of identifying information.
• Performs related duties as required.
• May prepare journal vouchers, cash receipt vouchers, and other covering documents affecting transfer of funds.
• Position is remote but does require one day in office per week.

Responsibilities
• Monitor and address vendor inquiries received into our vendor email address.
• Provide prompt responses and resolve payment inquiries.
• Properly sort and assign invoices received and review vendor statements.
• Upload digital invoices into BFS Tracker as needed.
• Process invoice voucher (VP1) documents, using a 3-way match process between invoice, packing slip/receipt, and PointPlus system to ensure prompt payment to vendors with minimal errors.
• Apply applicable rules, regulations, and policies to ensure financial transactions are consistent with University and departmental policies.
• Supervise part time student employees, monitor invoice folders and uploads for accuracy, meet regularly to check in and provide support.
• Perform cash handling duties, receiving funds and supporting the processing of deposit vouchers in DEFINE (VC1) while ensuring there is a separation of duties in compliance with UT Policy.
• Provide consistent, timely, and reliable communication via email to university client departments and vendors.
• Resolve invoicing issues with vendors professionally and in a timely manner.
• Create and update written procedures, as necessary, for primary tasks.
• Maintain electronic records in accordance with UT Austin record retention policies.
• Maintain assigned invoices within the BFS Invoice Tracker system.
• Act as backup for coworkers when needed.
• Other related tasks as assigned.

Qualifications
• Diploma (High School) or GED plus experience in Accounting or Bookkeeping.
• Two years of work experience with administrative responsibilities.
• Demonstrated experience using a personal computer including experience with Microsoft Excel, Microsoft Word, and Microsoft Outlook.
• Excellent written, verbal, and interpersonal communication and customer service skills.
• Relevant education and experience may be substituted as appropriate.

Preferred Qualifications
• Associates or Bachelor's degree in accounting, business, or related field.
• More than two years of commercial accounting experience or equivalent area of complexity.
• UT Austin experience desired, with proficiency in DEFINE.
• Familiar with UT Austin vouchering and accounting policies and procedures.
• Experience processing web-based documents.
• Experience with electronic accounting and work management systems.
• Excellent problem solving and customer service skills.
• Demonstrated ability to work under pressure of deadlines, while maintaining a high level of accuracy and attention to detail.
• Excellent organizational skills.
• Experience with accounts receivable and cash handling.
• Professional demeanor.

Salary Range

$43,000 + depending on qualifications

Working Conditions
• Standard Office Keyboard
• Hybrid telework schedule
• Work Shift: Monday - Friday, 8 hours daily

Required Materials
• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

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