Freelance Virtual Event Manager, Japanese/English speaking

TransPerfect is the world’s largest provider of language and technology solutions, we help businesses thrive globally through translation, localization, and cutting-edge services. We are seeking an enthusiastic and detail-oriented Virtual Event Manager to run the planning and execution of virtual and in-person events in the pharmaceutical and healthcare sectors.

Overview

TransPerfect are looking for local freelance event supporters/coordinators in both the East Coast US and Japanese regions.

The right candidate would ideally have prior virtual/hybrid event and/or live chat support experience, working in time-sensitive/highly responsive environments.

The role will be customer-facing, supported by the core TransPerfect team in the UK and will receive process and platform specific training where required.

Upon completion of training, the successful candidate will be expected to be self-sufficient outside of UK business hours.

Key Responsibilities:
• Set up and configure virtual events on the Brandlive Studio platform based on the event brief and insights gathered during the kick-off call.
• Coordinate and support technical rehearsals with clients, ensuring all required content is uploaded in advance. Assist with speaker onboarding to confirm platform familiarity and address any technical issues.
• Design and manage webcast layouts and shots, following the run-of-show document to ensure a seamless viewer experience.
• During live events: operate slide decks, manage multimedia content, and execute the webcast according to the run-of-show plan.
• Provide live event support, including chat monitoring, sharing resources, and managing interactive tools.
• Handle post-event tasks, including follow-ups, data and recording analysis, and issue reporting.
• Essential Skills & Experience:
• Proficiency in English, both written and spoken, with the ability to communicate clearly and professionally with clients and internal stakeholders.
• Experience coordinating online events/webinars or working in a digital production/virtual event environment.
• Strong working knowledge of Microsoft Teams, Outlook, and Planner.
• Excellent attention to detail, organizational skills, and ability to follow structured processes.
• Strong multitasking capabilities and ability to meet tight deadlines.
• Confident and professional communication skills in client-facing scenarios.
• 1-3 years of experience in prior/similar roles

Desired Skills:
• Ability to speak Japanese.
• Prior experience using the Brandlive Studio platform.
• Experience with AV setup and support, in a virtual or hybrid event environment.

If you are passionate about delivering exceptional events and thrive in a dynamic environment, we’d love to hear from you.

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