Finance Assistant/Bookkeeper - Vacation Rentals

Job Title: Finance Assistant / Bookkeeper

Location: Remote

Employment Type: Full-Time

Job Summary: We are seeking a detail-oriented and reliable Finance Assistant / Bookkeeper to support the financial operations of our growing vacation rental business. This role involves maintaining accurate financial records, processing payments and refunds, reconciling accounts, and assisting with budgeting and reporting. The ideal candidate is highly organized, proficient with accounting software, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities:
• Accurately enter and update financial data including income, expenses, and transactions in our accounting system.
• Reconcile bank and credit card statements on a monthly basis.
• Process vendor invoices, ensure timely bill payments, and manage accounts payable.
• Issue guest refunds or credits and reconcile with bank activity.
• Maintain organized and up-to-date records of all financial transactions.
• Track property-specific deposits, payments, and rental income.
• Ensure financial practices comply with relevant tax regulations and internal policies.
• Assist with budgeting, forecasting, and financial performance tracking.
• Communicate with vendors, property owners, and internal team members to resolve financial discrepancies or questions.
• Handle administrative finance tasks such as organizing contracts and responding to inquiries.
• Maintain and regularly update the company-wide contact/address book.

Required Qualifications:
• Proven experience in bookkeeping, data entry, or a related administrative role.
• Proficiency in accounting software (e.g., QuickBooks) and spreadsheet tools (Microsoft Excel or Google Sheets).
• High attention to detail with strong accuracy and efficiency.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Excellent organizational and time-management skills.
• Basic understanding of accounting principles and financial processes.
• Strong written and verbal communication skills.
• Ability to handle sensitive financial information with discretion and confidentiality.

Preferred Qualifications:
• Experience in the vacation rental or property management industry.
• Familiarity with payroll processing and tax filing.
• Knowledge of tax regulations related to short-term rentals.

Job Type: Full-time

Pay: $17.00 per hour

Expected hours: 30 – 35 per week

Schedule:
• 8 hour shift
• Monday to Friday
• Weekends as needed

Work Location: Remote

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